List of active policies
| Name | Type | User consent |
|---|---|---|
| DATA PRIVACY DECLARATION | Site policy | All users |
| TERMS OF USE | Site policy | All users |
| HONOR CODE | Site policy | All users |
| CANCELLATION/RESCHEDULING POLICY | Site policy | All users |
Summary
Full policy
DATA PRIVACY STATEMENT AND NOTICE
COMPASS Training Center, Inc. (“COMPASS,” “we,” “our,” or “us”) is dedicated to protecting the privacy and security of personal data collected from all its stakeholders, including trainees, employees, clients, visitors, suppliers, and contractors. We handle personal data lawfully, ethically, and transparently in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and its Implementing Rules and Regulations (IRR).
This Data Privacy Statement and Notice explains how we collect, use, disclose, retain, and protect your personal data when you engage with our services.
I. Scope
This notice applies to all personal data collected, processed, and stored by COMPASS in the context of our services, operations, and systems. It covers both electronic and physical data and outlines your rights and how to exercise them.
II. Personal Data We Collect
We may collect various categories of personal data, including but not limited to:
a. Identification Information: Full name, date of birth, government-issued identification numbers.
b. Contact Information: Email address, phone number, mailing/home address.
c. Professional Information: Job title, employer details, certifications, title/ranks.
d. Financial Information: Payment details, billing address.
e. Technical Information: IP address, browser type, device details, and usage data.
f. Training Records: Course enrollments, attendance, performance records, certifications.
g. Emergency Contact Information: Names and contact details of designated emergency contacts.
h. Health records: Blood type, medical history, basic laboratory test results.
i. Surveillance data: Images, videos, or audio recordings captured by our Closed-Circuit Television (CCTV) for security and monitoring purposes.
III. How We Collect Personal Data
We collect personal data in the following ways:
a. Directly from You: When you register to our system, enroll for a course, fill out a form, participate in any of our programs, or engage with us.
b. From Third Parties: We may receive personal data from partner organizations or clients.
IV. Purposes of Processing Personal Data
We use your personal data for legitimate business purposes, including:
a. To fulfill requirements related to training and certification purposes, including the submission of relevant personal data to the Maritime Industry Authority (MARINA) and/or other regulatory boards of the organization.
b. To comply with legal obligations, such as verifying identities and maintaining necessary records.
c. To provide, manage, and enhance our training programs and services.
d. To process personal accident insurance coverage related to your participation in our programs.
e. To address inquiries, complaints, and service requests.
f. To ensure the safety and security of our premises and services.
V. Legal Basis for Processing
We rely on several legal basis for processing your personal data, including:
a. Where you have given us your consent or explicit permission.
b. To fulfill contractual obligations related to training and certification services.
c. To comply with applicable laws and regulations.
d. To support our operations and ensure service efficiency, provided these do not override your privacy rights.
VI. How We Share Your Personal Data
We may share your personal data with:
a. MARINA: For submission of required data related to training and certification purposes.
b. Service Providers: Third-party vendors who assist us in our operations, such as insurance companies.
c. Legal Authorities: When required by law or to protect our rights, property, or safety.
d. Emergency Services: In case of medical emergencies or safety threats.
VII. Data Retention
The personal data collected during your registration and enrollment will be securely stored in our system for as long as necessary to fulfill the purposes for which it was collected, in accordance with applicable laws and regulations.
At the end of the retention period, your personal data will be securely disposed of through appropriate methods such as shredding, digital wiping, or other secure data destruction techniques to prevent unauthorized access or misuse.
To ensure transparency and compliance with data protection regulations, we will seek your consent each time you access your account or avail of our services.
VIII. Data Protection and Security Measures
We safeguard the confidentiality, integrity, and availability of your personal data by maintaining a combination of organizational, physical, and technical security measures based on generally accepted data privacy and information security standards. Among the measures we implement are the following:
a. Policies on access control in both digital and physical infrastructures to prevent unauthorized access to personal information.
b. Security measures against natural disasters, power disturbances, external access, and similar threats.
c. Technical measures to protect our computers and databases against accidental, unlawful, or unauthorized usage, interference, or access.
IX. Your Rights
Depending on your jurisdiction, you may have the following rights concerning your personal data:
a. The right to be informed when your personal data will be processed.
b. The right to access to your data.
c. The right to object to processing of your data.
d. The right to deletion of your data, subject to legal limitations.
e. The right to correct inaccurate or incomplete data.
f. The right to receive your data in a portable format.
g. The right to be indemnified for any damages sustained due to inaccurate, false, unlawful, or unauthorized use of your personal data.
h. The right to file a complaint for misused, malicious disclosure, or for any violation of your data privacy rights.
To exercise your rights, please contact our Data Protection Officer using the details below.
X. Updates to this Notice
We may update this Data Privacy Notice from time to time. Any changes will be posted on our website. Please review this policy regularly for updates.
XI. Contact Us
If you have any questions, concerns, or requests regarding your personal data or this notice, please contact our Data Protection Officer:
Name: Ma. Eunice R. Samonte
Email: dataprotection@compass.ph
Tel No.: 02 8536 2368
This notice serves as our commitment to protecting your privacy and ensuring the secure handling of your personal data. Thank you for trusting COMPASS Training Center, Inc.
Summary
TERMS OF USE
Welcome to COMPASS Learning Management System! These Terms of Use govern your access to and use of our website and other products and services. Please carefully read these terms before you start using any of our sites.
By accessing or using our site, you confirm that you accept these Terms of Use and agree to abide by them. If you do not agree to these terms, you should not use our sites.
Full policy
Copyright and Use of Materials
All materials and information provided on our distance learning platform are protected by copyright. These materials are the property of COMPASS Training Center, Inc. and their use is subject to applicable copyright laws. Modifications to the learning materials are not permitted without the authors' consent.
Generally, text-based materials may be downloaded and shared for non-commercial purposes, such as further education, as long as proper attribution to the author is provided. However, all other rights remain with COMPASS Training Center Incorporation, and any commercial use or sale of the materials is prohibited.
Course film clips may only be used within the context of the course due to license and copyright agreements. Any other use, including presentations for further education, is not permitted, and downloading of course film clips is prohibited.
Security Measures
We prioritize the security of your data on our online course platform. We employ industry-standard SSL (Secure Sockets Layer) encryption for all areas where personal data is processed. Our IT systems are safeguarded against data loss and misuse.
Access to the platform is restricted to registered users, and communication with the learning management system occurs via encrypted and authenticated connections during registration. Course rooms are shielded from search engine indexing, and regular backups are maintained for system restoration purposes.
Our License to You
Subject to these Terms and our Policies, we grant you a limited, personal, non-exclusive, non-transferable, and revocable license to use our Services. This license is for personal, non-commercial use unless expressly permitted otherwise. You must not share your account access information with any third party, and your use of our services does not confer ownership of or intellectual property rights in our Services or the content therein.
Access and Account Information
Upon registration, you will receive login credentials to access the site. You are responsible for safeguarding the confidentiality of your account information and must not allow unauthorized access to your account. If you lose or forget your access information, you must reset it through the login page.
Content Guidelines
Users are responsible for ensuring that their posted content complies with acceptable use policies and site guidelines. This includes refraining from hate speech, cyber-harassment, and sharing of obscene materials. Users should also ensure that posted files are free from harmful content like viruses.
While we do not routinely monitor content, we may investigate suspected policy breaches, and user activitieson the platform are audited. Copies of user communications and access records are maintained for reference and may be used for addressing policy violations.
Academic Integrity and Privacy
Copying, cheating, plagiarism, and other forms of academic misconduct are prohibited and are subject to disciplinary action. We ensure that our learning materials comply with relevant standards and agreements, such as those outlined by MARINA. Submitted works may be scanned using anti-plagiarism software.
We respect user privacy and comply with data protection laws. Personal information must not be shared on the platform, and teachers are expected to uphold privacy standards in handling such information.
Feedback
We value your feedback and welcome suggestions, ideas, and comments regarding our Services. By submitting feedback, you grant us the right to use it without restriction or compensation. Thank you for contributing to our platform's improvement!
Summary
The usage guidelines for learning materials available on the platform are imperative for upholding the integrity of learning within COMPASS Training Center Inc.’s educational environment. Learners must acquaint themselves with and adhere to the platform’s Terms of Use, as well as any applicable codes of conduct, academic policies, honor codes, or institutional regulations associated with the programs in which they are enrolled.
Full policy
Any instances of misconduct during the training period can diminish the quality of our services and undermine the genuine efforts of fellow learners. Those found engaging in misconduct will face consequences as outlined below.
Learning misconduct encompasses any actions that undermine the learning process provided by the course, including violations of course policies, instructor guidelines, or activity completion criteria. The following standards elucidate common forms of learning misconduct, though they are not exhaustive. Other behaviors may also constitute misconduct within a specific course or across the platform.
I. Violations
a. Plagiarism: Copying or reproducing words, ideas, or materials from another source without proper attribution. This includes allowing others to alter or revise your work and submitting it as your own.
b. Use of Unauthorized Materials: Consulting or utilizing unauthorized materials, electronic resources, or AI tools, unless explicitly permitted.
c. Unauthorized Collaboration: Working with others on activities without permission.
d. Contract Cheating: Paying or enlisting others to produce work for course submission.
e. Impersonation: Completing activities under another user's identity or having someone else complete activities under your identity.
f. Unauthorized Sharing of Resources: Sharing homework, quiz answers, or other assessment solutions with others, unless explicitly allowed.
g. Fraud: Misrepresenting authorship or the circumstances of activity completion, or falsifying evidence.
h. Other: Engaging in any activity that unfairly advantages oneself or others, or attempts to manipulate results.
Consequences for Violations COMPASS Training Center Inc. will impose sanctions based on the nature and severity of the misconduct, the significance of the assessment, and the user's history of prior misconduct.
No refunds will be provided for corrective actions resulting from violations. Determinations of Honor Code violations are at the discretion of COMPASS Training Center Inc. Users will be notified of any violations and the corresponding actions to be taken.
Summary
Full policy
Cancellation/Rescheduling Policy:
Cancellation and/or rescheduling are not permitted once you have logged into the MyCOMPASS Learning Management System (LMS) or if the training has already started. In this case, refunds are not available. Cancellation/Rescheduling is permitted only if you haven’t accessed the MyCOMPASS LMS yet.